Skip to main content
Kive helps your team keep assets organized and usable. Beyond storage, you can manage versions, add metadata, share with granular permissions, and track activity. Use this guide to download, share, and control versions with confidence.
Library search interface

​
Download & share

Export or share single items or batches. Kive preserves full quality and metadata either way.
1

Download a single asset

Open the asset and click Download to save it locally
2

Download multiple assets

Select assets, open the multi‑select bar, then click Download for bulk export
3

Copy & paste directly

Select an asset and press Command + C, then paste (Command + V) into InDesign, Keynote, Figma, or other tools

​
Share an asset

Sharing creates a unique link with customizable permissions:
  1. Open the asset
  2. Click Share
  3. Set permissions in the dropdown
  4. Click Copy link

​
Delete an asset

Deleting an asset is permanent and cannot be undone. Ensure you have backups if needed.
You can delete in three ways:
  1. Open the asset → Click the Down arrow → Delete
  2. From any asset card, click … → Delete
  3. Select multiple assets → Use multi‑select bar → Delete
Pick what fits your task: delete one carefully, or clean up many at once.
Removing an asset from a board does not delete it from your library. Content cannot be transferred between workspaces.

​
Versions and editing

When you use editing tools (e.g., erase, extend, replace object), you can choose to save the edited file as a new version of the asset. View all versions in the Versions tab on the asset page; set a version as active or delete unwanted versions.
  • View versions: Open an asset → Click Versions
  • Set active version: Click … → Set as active version
  • Delete version: Click … → Delete version
  • Save edits as new version: When editing, click Save as new version
Deleting a version or an asset is permanent. Removing an item from a board doesn’t delete it from your library.

​
Custom properties & tags

Library filtering options
You can add custom properties under the Properties tab; define fields like ‘Client name’ or ‘Campaign’ and assign them to assets for easier filtering. Add them individually or in bulk:
  1. Click the Properties tab when viewing an asset
  2. Choose predefined properties or click Add Properties to create custom ones
  3. Use the multi‑select bar to add properties to multiple assets at once
All workspace properties can be managed in Settings → Workspace → Properties.

​
Comments & mentions

Keep feedback with the work. Comments and mentions help teams collaborate without losing context:
  • Click the Comments tab and type your message
  • Mention teammates by typing @ followed by their name
  • View the full discussion in the asset’s history
  • See all comments across an asset by clicking the Comment icon button

​
Asset information

The Info tab shows metadata about each asset so you can see origins and usage across your workspace:
  • Original filename
  • File size and type
  • Creation date
  • Boards and sources
  • AI‑generated tags
  • Original prompt (for AI‑generated images)

​
Prompts

AI‑generated assets retain their creation prompts for future reference. This helps you reproduce consistent styles:
  • Reuse the original prompt in new generations
  • Reference the same prompt settings to maintain a consistent style in future images

​
Activity tracking

The Activity tab maintains a complete audit trail for each asset so you can track usage across your team:
  • Creation date
  • Edits and modifications
  • Downloads
  • Comments and mentions
  • Version changes
This history helps teams understand how assets evolve, track usage patterns across projects, and see who accessed or modified content.

Upload assets

Learn how to import content into your library

Boards

Organize assets into collaborative collections

Search & Filter

Find assets quickly with smart search

Workspace Settings

Configure properties and permissions