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Add structured metadata fields to all workspace assets for advanced filtering and organization. Custom properties enable consistent categorization whether tracking project status, copyright information, or creative themes.

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How custom properties work

Custom properties extend default metadata with workspace-specific fields. These properties appear on every asset, enabling consistent data entry and powerful filtering. Key benefits include enhanced organization, standardized metadata across teams, advanced search capabilities, and workflow-specific categorization.

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Steps

Create metadata fields that apply to all workspace assets:
1

Access workspace settings

Click your avatar in the top-right corner and select Settings
2

Navigate to properties

Click the Custom Properties tab in the settings modal
3

Add new property

Click Add a property to create a new metadata field
4

Choose property type

Select from available field types based on your data needs
5

Configure options

Set up dropdown choices, validation rules, or default values as needed
6

Save and apply

The property becomes available on all workspace assets immediately

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Property types & use cases

Choose the right property type for your metadata needs: Multi-select Properties
  • Best for: Tags, categories, themes
  • Example uses: Project tags, color themes, content types
  • Features: Multiple values per asset, dropdown selection interface
Select Properties
  • Best for: Single-choice classifications
  • Example uses: Project status, priority level, content stage
  • Features: Single value per asset, enforced consistency
Text Properties
  • Best for: Open-ended descriptions or notes
  • Example uses: Creative brief, usage notes, source attribution
  • Features: Free-form entry, searchable content
Person Properties
  • Best for: Ownership and responsibility tracking
  • Example uses: Asset owner, approver, photographer
  • Features: Links to workspace members, notification integration
License Properties
  • Best for: Copyright and usage rights management
  • Example uses: Usage permissions, license type, attribution requirements
  • Features: Structured license information, compliance tracking

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Manage existing properties

Keep your property system current as needs evolve. Editing - Modify names, descriptions, dropdown options, and default values to match changing requirements. Organization - Reorder properties logically, archive unused fields without data loss, and create templates for common scenarios. Migration - Bulk update assets with new values, convert between property types, and export data for analysis.

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Use custom properties

Properties integrate throughout your asset workflow. Upload - Set values during upload, apply to multiple assets simultaneously, and use templates for consistency. Asset Details - View and edit all properties in one place, track changes, and find similar assets. Search & Filter - Filter by any property value, combine multiple properties for advanced searches, and save common filter combinations.

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Advanced strategies

Leverage properties for sophisticated organization systems. Project Management - Track phases, deliverables, and approvals. Link assets to campaigns and monitor progress through property values. Rights & Licensing - Document permissions, track copyright holders, and manage expiration dates for licensed content. Creative Systems - Categorize by style and mood, track feedback status, and link to brand guidelines.

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Tips

Follow these guidelines for effective property management. Design - Use clear, descriptive names. Limit select options to 3-7 choices and establish naming conventions upfront. Implementation - Train team members, document property definitions, and refine based on usage patterns. Maintenance - Audit effectiveness regularly, consolidate unused properties, and update values for data quality.

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See also